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Admin Executive

Job Description & Requirements

  1. Keep record of office sundries and expenses.
  2. Handle and distribute incoming and outgoing mails and courier arrangements.
  3. Coordinate the repair and maintenance of office units and office equipment at all office sites.
  4. Manage end-to-end process of overseas business trips, including complete visa document, letters, travel insurance, accommodation and any other related travel matters in a timely manner.
  5. Oversee office space, equipment, suppliers, furniture maintenance by utilizing of resources.
  6. Manage office cleaners, vendors, including office cleaning, pest control management, facilities management at all office sites.
  7. Manage, requisite and maintain office supplies and consumables including assets, stationery, season parking, pantry supplies and consumables at all office sites.
  8. Coordinate the season parking matters and monthly phone bills at all office sites.
  9. Manage and liaise with suppliers and vendors, participate in service agreement and recommendation of vendors.
  10. Manage office equipment and its contracts, lease, service agreements and ensure proper documentation and records.
  11. Maintain office systems, certificates, insurance, licences and permit documentation, including data management and filing.
  12. Coordinate & arrange printing & distributions of name cards.
  13. Purchase, arrange and distribute Covid related items to employees eg. masks and test kits.
  14. Manage the servicing, maintenance and renewal of motor vehicle.
  15. Maintain office telephone directory.
  16. Support, arrange and maintain records of corporate and festive giftings and the delivery process.
  17. Assist in organizing company events.

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