CAREER OPPORTUNITIES
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Admin Executive
Job Description & Requirements
- Keep record of office sundries and expenses.
- Handle and distribute incoming and outgoing mails and courier arrangements.
- Coordinate the repair and maintenance of office units and office equipment at all office sites.
- Manage end-to-end process of overseas business trips, including complete visa document, letters, travel insurance, accommodation and any other related travel matters in a timely manner.
- Oversee office space, equipment, suppliers, furniture maintenance by utilizing of resources.
- Manage office cleaners, vendors, including office cleaning, pest control management, facilities management at all office sites.
- Manage, requisite and maintain office supplies and consumables including assets, stationery, season parking, pantry supplies and consumables at all office sites.
- Coordinate the season parking matters and monthly phone bills at all office sites.
- Manage and liaise with suppliers and vendors, participate in service agreement and recommendation of vendors.
- Manage office equipment and its contracts, lease, service agreements and ensure proper documentation and records.
- Maintain office systems, certificates, insurance, licences and permit documentation, including data management and filing.
- Coordinate & arrange printing & distributions of name cards.
- Purchase, arrange and distribute Covid related items to employees eg. masks and test kits.
- Manage the servicing, maintenance and renewal of motor vehicle.
- Maintain office telephone directory.
- Support, arrange and maintain records of corporate and festive giftings and the delivery process.
- Assist in organizing company events.